Free template
Wedding budget & planning spreadsheet.
Enter your total and see the honest category split — venue, photo, flowers, buffer, attire, and the rest. Download the CSV to work in Excel, Numbers, or Google Sheets, or use the live Posy budget calculator instead. Scroll down for the full wedding planning spreadsheet — the tabs a complete one tracks and the free Posy tools that replace each one.
| Category | Percent | Estimate |
|---|---|---|
| Venue + catering | 45% | $15,750 |
| Photography + video | 12% | $4,200 |
| Flowers + decor | 9% | $3,150 |
| Buffer | 9% | $3,150 |
| Attire | 8% | $2,800 |
| Music | 7% | $2,450 |
| Stationery | 3% | $1,050 |
| Rings | 3% | $1,050 |
| Hair + beauty | 2% | $700 |
| Transport + lodging | 2% | $700 |
| Total | 100% | $35,000 |
Keep going
The full planning spreadsheet
A budget spreadsheet is one tab. A proper wedding planning spreadsheet is the whole workbook — every list you'll refer back to between now and the day. Here's what a complete one tracks, and the free Posy tool that replaces each tab if you'd rather not keep it in Sheets.
- Budget tab — the category split above, plus estimated vs actual columns. → the live budget calculator.
- Guest list — names, addresses, meal choices, RSVPs, plus-ones. → the guest list template.
- Vendors — every quote, deposit, balance due date, and contact. → the vendor checklist.
- Timeline — the running order for the day, minute by minute. → the day-of timeline builder.
- Seating / table plan — who sits where. → the seating chart maker (US) or the table plan maker (UK).
- Order of service — the printed booklet for the ceremony. → the order of service builder.
- Master checklist — every task from twelve months out to the week of. → the Posy plan.
Keep it all in one spreadsheet if that's how your brain works. The Posy tools are for the parts where a spreadsheet gets in the way — dragging guests to tables, printing a ceremony booklet, or watching the budget update as the numbers move.